When you ebook your reception web page, be absolutely sure that you recognize what’s bundled in the rental rate. Each individual location is distinct, so you have to make clear with the website manager which merchandise the venue presents and which wedding rentals you will have to provide. (this checklist of concerns to inquire your marriage ceremony reception site will assistance you establish what is involved) As usually, make certain that anything you have agreed upon is put in creating. Depending on the location – and the kind of reception you are setting up – you may need to have to source some, if not all the things stated underneath.

Wedding day Rentals Checklist


Here’s a breakdown of the sorts of tables you may have to have:

Visitor Tables –

36-inch rounds seat 4-6 friends.

48-inch rounds seat 6-8 attendees

60-inch rounds seats 8-10 attendees.

6 ft rectangle seats about 8 visitors

Cake Table(s) –

Acceptable dimensions depends on dimensions of cake, whether you may also have a groom’s cake, and regardless of whether you can show each cakes on the exact same or separate tables. 48-inch round usually will work properly

Head Desk –

Seats bridal bash. Typically is made up of rectangular tables positioned stop-to-conclusion.

Sweetheart Desk – in position of head desk, small desk that seats the bride and groom whilst the rest of the marriage ceremony bash sits at guest tables.

Buffet Tables –

If you have made the decision on a buffet meal, you are going to require to arrange various foodstuff stations, these kinds of as meet up with carving, and so on. (Buffet tables may possibly be provided by the catering business.)

Gift Desk –

Dimensions is dependent on the quantity of friends you are expecting.

Guest Book Table –

A small desk for your reception guest e-book.


For a seated evening meal or buffet, you will have to have to supply seating for all reception attendees. For a buffet model cocktail reception you may possibly equipped to get absent with adequate chairs for 50 percent or much more of the total quantity of company. You may well will need to hire or order chair handles individually. Higher chairs for small children need to be available from rental firms.

Linens and Chair handles

Linens and Chair covers may well be involved with the rented tables and chairs, or you could need to have to resource them elsewhere.


For a official sit-down reception, tables are typically set with full place options. At a buffet reception wherever guests serve by themselves, plates and silverware might be found at the buffet desk.


A substantial tent or cover may be required for receptions held outside to guard you and your visitors from the solar or rain.

Selections: Tents and canopies appear in unique measurements and shades. A scaled-down tent (20-by-20 ft) will accommodate about 40 attendees at a sit-down evening meal. A 20-by-40 about 200, and a 60-by-100 about 500 or extra. Relying on the shape of your reception region, you may well have to have to hire various smaller canopies fairly than 1 huge just one. Get in touch with a number of social gathering rental suppliers to go over the possibilities.

Take images of the site for references for your tent rental company. Despite the fact that they should survey the facility themselves in advance of they established up the tent, the photos are a very good reference for them when you initial set up an appointment.

Heaters/Air Conditioners

You may perhaps have to have to hire heaters if your reception will be held outdoors and if the temperature may possibly fall beneath sixty-five levels. There are electrical and gasoline heaters, both of those of which appear in distinctive dimensions. Gas heaters are additional well-known considering the fact that they do not have unattractive and unsafe electrical cords. In warmer climates, transportable AC models may be rented for out of doors gatherings.

Dance Flooring

The size of your dance floor will count on how numerous attendees you count on. They can range from 12 by 12 feet up to 20 by 30 toes or larger. Get some graph paper and make a ground prepare, and convey this to you when you pay a visit to your rental corporation.

Take a look at this entire wedding day rentals information for a printable checklist you can file and hold with you to take care of your rentals.